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As most of us know project management software is widely used simplify the project management tasks.
These tasks could be anything like cost control, scheduling or resource management. The Project
management software itself can have smaller parts or modules. One such module is resource management.
There are also stand-alone resource management tools.
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Resource management software helps the organization in controlling and planning resources, costs,
schedules and other requirements of a project. All these can be done even without the help of this
software tool, but lot of time and energy that has to be spent on resource management. By making use of
resource management software tools, we can take care of our organization's resource needs in a more professional way.
Resource management software will make our resource allocation process more efficient.
These resources could be either human skills, inventory, finance or production related. The software includes
many useful functions and like calendars, charts, scheduling, tracking of budgets and people, generation of
reports and so on.
The resource management software can be deployed in a number of ways. It could be through
collaborative system, single user system, desktop application, personal application,
integrated system, etc. The resource management software is designed according to the
complexity of one's requirements and functions that we would like to software to perform.
The tool designed must be capable enough to handle the size and complexity of the project.
Besides custom developed resource management software tools, there are also "off-the-shelf" software
products that can be used for the management of resources. Often, off-the-shelf resource management
software products are more cost effective. However, they may or may not fit your exact requirements.
It depends on the nature of your organization's requirements.
One of the areas of resource management is human resource management.
Human resource management deals with recruiting human resources that are knowledgeable to handle
the projects in a successful way and managing the existing resources. In human resource management,
both human resource management and resource estimation are critical. Also, to monitor and execute
projects successfully, comprehensive resource management tools are necessary. A high level of
automation is possible with human resource management software tools.
Resource management software uses different methods, techniques, philosophies and
processes so that best possible approach is used to leverage maximum benefit from the
resources available. By effective resource management, we can save a lot of money for
the organization because all the resources will be used to achieve the highest level of
productivity. Besides that, it is easy to create and maintain skill-inventory and skill
matching with the help of resource management software tools. Without the aid of the
necessary software tools, we have to rely on the ability of the human resource
department to match skills for the project at hand. We can avoid many mistakes that
happen in this area through the use of the necessary software. We can have the right
person for the right job using the resource management software. There are number of
advanced resource management tools that will help us in the recruitment process as well.
We will be able to keep track of the available resources and generate useful reports in just a matter of few clicks.
There are different types of techniques adopted in human resource management tools.
One such technique is resource leveling. The main objective of this technique is to
provide first hand information regarding the availability of all the resources in hand.
It also aims to reduce the excess inventories and other shortcomings. The demand for different
resources would be forecasted well in advance for a given period of time. Resource forecasting
is highly crucial for all organizations. Resource forecasting will help us to be prepared to
meet the requirements of the organization. This will give us enough time to identify and train the required resources.
When resource management tool is used effectively, it can help us reduce the
cost of the project by optimal use of the available resources. It will also
save us a lot of time because most of the tasks that are of repetitive nature
can be automated. Report generation, which is one of the most time consuming
area of resource management too can be automated.